EBSA offers sponsorships to organisers of meetings and schools that promote biophysics in Europe. Support can come in the form of grants to the organisers or bursaries to participants. For more information please contact the representative of the EBSA Executive Committee, Prof. Pierre-Emmanuel Milhiet.
EBSA Sponsorship of European Meetings
An important role of EBSA towards its stated goal to promote European Biophysics is the sponsorship of scientific meetings relevant to European Biophysics. Sponsorship can take several forms, but financial sponsorship is the most obvious. Other forms include sharing of expertise in the organisation of meetings, sharing of mailing lists, help in identifying relevant speakers, organisers and chairpeople etc. Financial sponsorship can take the form of direct grants to meeting organisers, the provision of expenses towards meeting the cost of ‘EBSA lecturers’, the provision of EBSA bursaries for young European biophysicists, poster prizes etc. EBSA may also underwrite some of the costs associated with meeting, for example by providing a cash advance, in the expectation that the advance will be returned to EBSA in case of the meeting recovering its costs. In the event of an EBSA-sponsored meeting making a profit, it is expected that the monies provided by EBSA will be returned to EBSA, and that remaining profits will be shared between the organisers and EBSA. It is expected that meeting organisers will acknowledge EBSA’s contribution in all publicity material, meeting programmes, such as in Powerpoint slides during the meeting, and generally seek to increase the visibility and promote the aims of EBSA.
Eligible meetings must bring together European Scientists and be relevant to European Biophysics. It is generally expected that the National Biophysical Society of the host country will be proposing the meeting and act as the host organisation, however EBSA can also be directly contacted by the organizers. EBSA will not be sponsoring meetings of National Societies, unless participation in the meetings is clearly European and trans-national. However EBSA may recommend to the Editor of the European Biophysics Journal that the Journal can be used for the publication of the abstracts of the meetings of National Societies. EBSA will not be sponsoring more than one meeting in any one member country in any given year, as EBSA aims to spread its influence widely across Europe.
Generally, EBSA will not be sponsoring meetings in the years in which EBSA Congresses are held. EBSA discourages the organisation of meetings that may draw delegates away from EBSA Congresses, because EBSA views that well attended Congresses should be the primary showcase for European Biophysics. The exception is the organisation of subject-focussed Satellite meetings that, by their choice of topic and speakers, are seen to enhance or complement the Congress, for example by developing one of the themes of the Congress for a more specialist audience. Synergy can be created, for example by taking advantage of speakers already travelling to Europe from further a field. Also educational events such as tutorial courses in biophysics can be considered.
EBSA actively encourages the organisation of focussed scientific meetings in years in which there is no EBSA Congress, and will provide sponsorship as detailed above.
The decision to sponsor meetings together with the extent and mode of sponsorship rests with the Executive Committee of EBSA, on behalf of the Association. Applications must be received at least 4 months prior to the start of the event. Applications that come in later will not be considered. Please send your application to Prof. Pierre-Emmanuel Milhiet.